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RESOLUTION APPROVING AWARD OF CONTRACT NO. FB-00680 FOR PURCHASE OF ACCESS CONTROL POINT BARRIER SYSTEMS FOR MIAMI-DADE AVIATION DEPARTMENT IN A TOTAL AMOUNT NOT TO EXCEED $5,428,000.00 FOR AN INITIAL TERM OF FIVE YEARS AND ONE, FIVE-YEAR OPTION TO RENEW TERM; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO GIVE NOTICE OF THIS AWARD, ISSUE THE APPROPRIATE PURCHASE ORDER TO GIVE EFFECT TO SAME AND EXERCISE ALL PROVISIONS OF THE CONTRACT PURSUANT TO SECTION 2-8.1 OF THE CODE AND IMPLEMENTING ORDER 3-38
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WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board approves award of Contract No. FB-00680 for purchase of Access Control Point Barrier Systems for the Miami-Dade Aviation Department as set forth in the incorporated memorandum in a total amount not to exceed $5,428,000.00 for an initial term of five years and one, five-year option to renew term, and authorizes the County Mayor or County Mayor’s designee to give notice of this award, issue the appropriate purchase order to give effect to same and exercise all provisions of the contract pursuant to Section 2-8.1 of the County Code and Implementing Order 3-38. A copy of the contract is on file with and available upon request from the Internal Services Department, Procurement Management Services Division.
The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner and upon being put to a vote, the vote was as follows:
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Esteban L. Bovo, Jr., Chairman Audrey M. Edmonson, Vice Chairwoman |
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Bruno A. Barreiro |
Daniella Levine Cava |
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Jose "Pepe" Diaz |
Sally A. Heyman |
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Barbara J. Jordan |
Joe A. Martinez |
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Jean Monestime |
Dennis C. Moss |
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Rebeca Sosa |
Sen. Javier D. Souto |
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Xavier L. Suarez |
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The Chairperson thereupon declared the resolution duly passed and adopted this day of , 20. This resolution shall become effective upon the earlier of (1) 10 days after the date of its adoption unless vetoed by the County Mayor, and if vetoed, shall become effective only upon an override by this Board, or (2) approval by the County Mayor of this Resolution and the filing of this approval with the Clerk of the Board.
MIAMI-DADE COUNTY, FLORIDA
BY ITS BOARD OF
COUNTY COMMISSIONERS
HARVEY RUVIN, CLERK
By:________________________
Deputy Clerk
Approved by County Attorney as
to form and legal sufficiency. _______
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Date: |
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To: |
Honorable Chairman Esteban L. Bovo, Jr. and Members, Board of County Commissioners |
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From: |
Carlos A. Gimenez Mayor |
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Subject: |
Recommendation for Approval to Award: Access Control Point Barrier Systems |
Recommendation
Recommendation
It is recommended that the Board of County Commissioners (Board) approve a competitive contract award, Contract No. FB-00680, Access Control Point Barrier Systems, for the Miami-Dade Aviation Department. Aviation uses this contract to purchase preventive maintenance and routine repair services for multiple hydraulic steel-plate security barrier systems and traffic gate arms installed at the entry points of Miami International Airport. The services provided assist the Department in complying with Transportation Security Administration regulations by preventing unauthorized access to restricted areas of the airport. The awarded vendor will be responsible for all labor, equipment, materials and supervision necessary to perform the services and repairs in accordance with manufacturer specifications.
Scope
The scope of this item is countywide in nature.
Fiscal Impact/Funding Source
The fiscal impact for the five-year term is $2,714,000. Should the County choose to exercise, at its sole discretion, the one, five-year option to renew, the estimated cumulative value will be $5,428,000. The current contract, FB-00320, is valued at $665,000, for a one year and nine month term and expires on May 31, 2018. The allocation under the replacement contract is higher than the current contract due to changes in the licensure requirements.
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Department |
Allocation |
Funding Source |
Contract Manager |
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Aviation |
$2,714,000 |
Proprietary Funds |
Neivy Garcia |
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Total: |
$2,714,000 |
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Track Record/Monitor
Fredrick Taylor of the Internal Services Department is the Procurement Contracting Manager.
Delegated Authority
If this item is approved, the County Mayor or County Mayor’s designee will have the authority to exercise all provisions of the contract, including any cancellation, renewal and extension provisions, pursuant to Section 2-8.1 of the County Code and Implementing Order 3-38.
Vendors Recommended for Award
An Invitation to Bid was issued under full and open competition. Three bids were received in response to the solicitation, including one “No Bid.”
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Awardee |
Principal Address |
Local Address* |
Number of Employee Residents |
Principal |
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1) Miami-Dade 2) Percentage* |
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Oxford Electronics, Inc. |
474 Meacham Avenue Elmont, NY |
7301 NW 46 Street Miami, FL |
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Michael Duffy |
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5% |
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*Provided pursuant to Resolution No. R-1011-15. Percentage of employee residents is the percentage of vendor’s employees who reside in Miami-Dade County as compared to the vendor’s total workforce.
Vendors Not Recommended for Award
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Vendor |
Reason for Not Recommending |
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SGA Management, Inc. |
Deemed non-responsive by the County Attorney’s Office (opinion attached) |
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Top Line Recreation, Inc. |
No Bid* |
*A “No Bid” means the vendor indicated it would not be submitting an offer in response to the solicitation.
Due Diligence
Pursuant to Resolution No. R-187-12, due diligence was conducted in accordance with the Internal Services Department’s Procurement Guidelines to determine vendor responsibility, including verifying corporate status and that there are no performance and compliance issues through various vendor responsibility lists and a keyword internet search. The lists that were referenced included convicted vendors, debarred vendors, delinquent contractors, suspended vendors, and federal excluded parties. There were no adverse findings relating to vendor responsibility.
Pursuant to Resolution No. R-140-15, prior to re-procurement, a full review of the scope of services was conducted to ensure the replacement contract reflects the County’s current needs. The review included conducting market research, posting a draft solicitation for industry comment, and collaborating with the user department during the drafting stage. As a result of the review, the scope of services was updated to include an electrical contractor’s license as an additional license requirement to perform the services. Additional requirements include experience in preventive maintenance, inspection and repairs of the access control point barrier systems and traffic gate arms at airside operating areas and other restricted facilities.
Applicable Ordinances and Contract Measures
• The two percent User Access Program provision does not apply
• There are no applicable Small Business Enterprise measures.
• The Local Preference was applied.
• The Living Wage does not apply.
Attachment
__________________________
Jack Osterholt
Deputy Mayor